Privacy Policy

Last updated: July 10, 2026

Apex AI LLC ("Apex AI," "we," "us," or "our") operates the website at apexaidev.com (the "Site"). Security and responsible data handling are central to how we operate, and this Privacy Policy explains what information we collect through the Site, how we use and share it, and the choices you have.

This policy covers information collected through our public Site and its tools. It does not cover data we process under a separate services agreement with a client, which is governed by that agreement.

1. Information We Collect

Information you provide. When you fill out a form, request an Instant AI Audit, use our ROI tools, interact with our AI discovery assistant, or schedule a consultation, we may collect:

• Your name and business contact details, such as email and phone number;
• Your company name and website address;
• Details you share about your business, systems, or automation needs;
• Any other information you choose to submit.

Information processed by our AI tools. When you submit your website address to the Instant AI Audit, our tools access and analyze publicly available information from that site to generate suggestions. When you use the AI discovery assistant, we process the messages and business details you provide during the conversation.

Information collected automatically. When you visit the Site, we automatically collect certain technical information, such as your IP address, browser and device type, pages viewed, and referring URLs. We also use bot-protection technology that may process your IP address and interaction signals to distinguish human visitors from automated traffic.

Cookies and analytics. We use cookies and similar technologies to operate the Site, remember preferences, and understand usage. See Section 3.

We do not intend to collect sensitive personal information through the Site, and we ask that you not submit it through our forms or tools.

2. How We Use Your Information

We use the information we collect to:

• Respond to your inquiries and provide the tools and outputs you request;
• Generate audits, estimates, and pre-call briefs, and prepare for consultations;
• Follow up with you about our services and, where permitted, send relevant communications;
• Operate, secure, and improve the Site and our tools;
• Detect and prevent fraud, abuse, and security threats;
• Comply with legal obligations.

3. Cookies and Tracking Technologies

We use:

• Essential cookies required for the Site to function and to keep it secure.
• Analytics cookies that help us understand how visitors use the Site. We may use a third-party analytics provider that collects usage information under its own privacy policy.

You can control cookies through your browser settings. Disabling some cookies may affect how the Site functions.

4. How We Share Your Information

We do not sell your personal information. We share it only in these limited circumstances:

• Service providers and subprocessors. With vendors who help us operate the Site and follow up with you, including our hosting and database provider, our customer relationship management (CRM) platform, our email and notification provider, our scheduling provider, our analytics provider, our bot-protection provider, and the AI processing services that power our tools. These providers are permitted to use your information only to provide services to us.
• Legal requirements. When required by law or legal process, or to protect the rights, property, or safety of Apex AI, our users, or others.
• Business transfers. In connection with a merger, acquisition, or sale of assets, in which case your information may transfer to the successor entity.
• With your direction or consent. When you ask us to share your information.

5. AI Processing

Our tools use third-party AI services to generate outputs. The information you submit to these tools is sent to those providers solely to produce your results. We select providers with the goal of protecting your data, and we do not authorize them to use your submitted information to train their public models except as permitted by our agreements with them.

6. Data Retention

We retain information for as long as needed to respond to your inquiry, provide our services, and meet our legal, security, and business needs. We periodically review and delete or anonymize information that is no longer needed.

7. Data Security

Consistent with our security-first approach, we use administrative, technical, and physical safeguards designed to protect your information, including access controls, encryption in transit, and bot-protection measures on our forms. No system is completely secure, and we cannot guarantee absolute security, but we treat protecting your information as a core priority.

8. Your Choices and Rights

• Access and updates. You can ask us to access, correct, or delete the information you have submitted by contacting us at admin@apexaidev.com.
• Marketing. You can opt out of promotional messages by following the unsubscribe instructions in those messages.
• Cookies. You can manage cookies through your browser settings.

California Privacy Rights (CCPA/CPRA)

If you are a California resident, you have the right to know what personal information we collect, use, and disclose; to request access to or deletion of your personal information; to correct inaccurate information; and to opt out of the sale or sharing of personal information (we do not sell your personal information). You will not be discriminated against for exercising these rights. To make a request, contact us at admin@apexaidev.com. We will verify your request as required by law, and you may use an authorized agent.

9. Children's Privacy

The Site is intended for business users and is not directed to children under 13. We do not knowingly collect personal information from children. If you believe a child has provided us information, please contact us and we will delete it.

10. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will revise the "Last updated" date above. Your continued use of the Site after changes take effect constitutes acceptance of the revised policy.

11. Contact Us

Questions about this Privacy Policy or our data practices can be sent to: